North Whidbey
Fire and Rescue
About North Whidbey Fire and Rescue
The fire district's service area, on North Whidbey Island, is predominately rural and surrounds the City of Oak Harbor and NAS Whidbey Island. The district operates out of 7 fire stations, providing fire suppression, emergency medical, marine rescue and technical rescue services and responds to over 2500 calls annually.
Job Description
Under direct supervision of the fire chief and the elected board, the accounting/office manager/board secretary performs a variety of complex administrative, technical, budget, accounting and professional working in directing and supervising the financial, accounting and records management systems of the district.
The accounting/office manager/board secretary's responsibilities include, but are not limited to, establishing financial systems within the district by collecting, analyzing, verifying and reporting financial information to the fire chief and board of fire commissioners to make well-informed financial decisions for the district.
This position is typically 8:00 a.m. to 5:00 p.m. Monday through Friday. Hours of work during the week may be flexed for weekend and evening work hours at training drills, community events and other functions as necessary to obtain program goals and to meet the needs of the district.
Travel is primarily local or regional during the business day, although some out-of-area overnight travel may be expected.
Employee Benefits
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Medical Benefits - Up to $900.00 per month paid by employer.
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Paid Sick Leave - 8 hours per month.
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Paid Holidays - 11 days per year.
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Paid Vacation - 2 weeks per year.
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FMLA
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Washington PERS Retirement Benefits
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Aflac (optional)
How to Apply
Submit a completed application with a cover letter and resume to North Whidbey Fire and Rescue Human Resources Specialist Karissa at Hradmin@nwfr.org or 770 NE Midway Blvd, Oak Harbor, WA 98277.
Applications will be accepted until the position is filled.
Required Qualifications
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An associate degree in accounting or closely related field, bachelor's preferred.
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Current WA State driver's license (or acceptable state driver's license if active-duty military).
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Outstanding personal communications skills.
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Proficient computer skills including the use of Microsoft Office.
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The ability to express ideas clearly and concisely in English both orally and in writing, to groups and individuals.
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Ability to work a flexible schedule including some evenings and weekends.
Preferred Qualifications
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1 - 2 Years of experience in accounting field or similar.
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Bachelor of Science in Accounting
Examples of Work Performed
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Administratively manage the official affairs of the board of fire commissioners.
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Payroll processing for monthly payroll.
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Create agenda for board meetings.
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Required to attend board meetings after normal business hours, as the secretary to the board for taking of the meeting minutes.
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Key contributor in setting the district's annual budget creation. Support and direct the preparation, submission, objectives, and division of the annual budget requests, line items, supplementation, and maintenance. Assist the fire chief in submitting the annual budget for final approval. Provide financial analysis and potential impact of expenditure requests.
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Analyze and present a wide variety of financial data including annual budget presentations, monthly status reports, project status reports, audit reports and related correspondence. Develop, prepare, and provide accurate and reliable monthly budgeting and forecasting projection reports based on financial modeling. Include narratives, setting forth conclusion, potential risks, and recommendations. Identify long-term budgetary adjustments.
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Supervision and management of all contracts, accounting records, vouchers and payments outlined in the budget commensurate with state and local laws with the fire chief.
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Oversee the processing of all financial transactions and authorize related funds. Maintain monthly accounting of revenues and expenditures, keep the fire chief and board of fire commissioners advised.
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Serve as the district investment officer.
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Serve as the trustee of the Petty Cash Fund and give an accounting of said fund periodically.
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Provide reports and lead the assistance of the state auditor as required.
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Responsible for the professional management and completion of all assigned administrative functions and projects. Prepare strategic and tactical plans for analysis, design, implementation and maintenance of all programs and systems in assigned areas.
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Ensure compliance with federal, state, and county requirements related to administrative and financial activities.
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Monitor revenues and expenditures to ensure appropriations are not exceeded and that district spending best achieves objectives and avoids penalties. Identify potential cross-organizational impacts of program budgets to aid in managing financial risk of the agency.
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Provide and respond to requests for district information consistent with Open Public Meetings Act (OPMA) and within public disclosure requirements.
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Attend administrative and other meetings as required and participate in committees as requested.
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Maintain a positive working relationship with other districts and governmental agencies, allowing exchanges of information and services.
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Research and implement computer programs to facilitate administrative and financial actions in the district.
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Represent the fire chief and board of fire commissioners with civic leaders, committees and boards as directed.
Knowledge, Skills and Abilities
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Ability to project an image of professionalism through appearance, cooperation, compatibility, punctuality, and enthusiasm.
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Knowledgeable with Revised Codes of Washinton (RCWs) and Washington Administrative Codes (WACs) pertaining to the fire service.
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Thorough knowledge of Open Public Meetings Act and Open Public Records Act.
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Thorough knowledge of record retention laws governed by the State of Washington Office of the Secretary of State.
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Thorough knowledge of the general principles of public fiscal administration including budgeting, purchasing, personnel systems, cash management, reporting and automated data processing application.
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Knowledge of processes and procedures as a confidential secretary to a board of commissioners.
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Thorough knowledge of Governmental Accounting Standards Board (GASB), and Washington State Budgeting, Accounting, and Reporting System (BARS).
Physical Requirements
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While performing the duties of this position, the employee is frequently required to walk, sit, talk, see, hear, feel, operate objects and travel by automobile or truck.
North Whidbey Fire and Rescue Employment Policy
North Whidbey Fire and Rescue provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, or disability. In addition to federal law requirements, the North Whidbey Fire and Rescue complies with all state laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The description of job duties, responsibilities, and requirements listed above is intended to be illustrative and is not intended to list all duties, responsibilities, and requirements that may be required for the performance of the job classification. Employees may be required to do all or some of the listed duties, or other related duties as needed by the district. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is also intended to be compliant with the Americans with Disabilities Act